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Contract Facilitating Coordinator

Seattle, WA

Posted: 02/14/2023 Job Number: 23109353

Job Description

Required Skills:
  • BA or BS degree preferred.
  • 3-5 years contract facilitation experience.
  • Exceptional accuracy and attention to detail.
  • Proactive and customer focused with strong interpersonal skills.
  • Excellent organizational and time management skills.
  • Must be able to prioritize multiple tasks in a deadline-driven environment.
  • Experience with Icertis, SharePoint and/or Ariba systems would be an asset.
  • Experience and/or educational background in research, biological sciences and/or early drug development would be an advantage.

Project Description:
  • The Contract Facilitator, for the research and development centers in the Bay Area, partners with scientists and enterprise business partners to enable rapid and high-quality contracting solutions for a high-performing, innovative team.
  • The successful candidate will work with other subject matter experts and stakeholders including legal, procurement and external partners.
  • The role will be based at our Seattle site in Washington to support our partners in the Bay Area.
  • Lead the successful execution and life-cycle management of templated agreements and their associated purchase orders as follows:
    • Ensure contract requests align with department project and budget goals and track with Finance/Operations to maximize the value of every contract executed.
    • Proactively generate, review and/or edit agreement drafts to align with business unit needs/requirements; and ensure contracts are executed efficiently, compliantly, and effectively.
    • Proactive engagement with stakeholders to resolve issues.
    • Partner with legal department and other stakeholders to incorporate specialist language to mitigate any potential risks.
  • Facilitate the collection of key information and triage to the appropriate contracting group for specialty agreements.
  • Be the subject matter expert for all department contracts, including managing the maintenance of a central repository and contract expiration tracker for renewal/planned expiration.
  • Be the central resource for the team on contract procedures, policies, and changes to the same; provide guidance on key contracting concepts; provide input and advocacy for improving contract-related procedures by identifying and adopting best practices and alignment across teams.
  • Work with Finance to ensure purchase orders are assigned the correct cost center.
  • Develop and report on appropriate metrics to senior management.

This 12+ month position starts ASAP.

Please E-MAIL your resume (attachment to email) with rate and availability to Charelen: charelen@alphaconsulting.Com


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Jessica Junqua

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