Procure to Pay Support Specialist

North Chicago, IL

Posted: 08/01/2022 Job Number: 21312133

Job Description

PROCURE TO PAY SUPPORT SPECIALIST
NORTH CHICAGO, IL Project Description:
  • The R&D Procure to Pay (PTP) Support Specialist provides assistance to scientists and other R&D employees in ensuring materials and services needed in daily operations are appropriately acquired.
  • This position partners with multiple teams, including the R&D Stockrooms, purchasing (PSM), Corporate Disbursement Operations (CDO), Accounts Payable (AP), Vendor Master team, Finance, Suppliers, etc. To fulfill approximately 400 600 customer orders per month.
  • This position will track open items, troubleshoot invoice issues when necessary, and ensure close out through payment to suppliers.
  • Initiate orders in response to customer requests for material goods or services in company purchasing systems, e.G., SRM or LSI, including WBS associated orders.
  • Partner with purchasing and CDO to resolve issues resulting from orders.
  • Examples include discrepancies (e.G., pricing, quantity) between initial requisition, invoices, and purchase order amounts.
  • Set up new suppliers, or update existing information and data, for vendors providing goods and services in the vendor management systems, e.G., LSI, cVend, etc.
  • Act as a liaison between the business and suppliers to resolve order issues including damaged materials, incorrectly shipped items, returns, etc.
  • Update systems, e.G., SRM, ECC, appropriately upon receipt of goods and services.
  • Close out open orders appropriately and initiate payment to suppliers within expected timeframes, which includes providing invoice payment issue identification and resolution support for Stockrooms and R&D Community.
  • Track open or outstanding orders.
  • Follow up with customers, or suppliers as needed to ensure appropriate close
    out process is executed.
  • Identify ongoing process improvements in support of accurate transactions, effective delivery of goods and services, and timely payment to suppliers.

Required Skills:
  • Candidate must have bachelor's degree in accounting or Finance (CPA/CMA/MBA a plus).
  • 1-3 years' experience.
  • 1-2 years' experience working with procurement or payments systems, preferably LSI, ACTION, SRM & ECC.
  • Has good understanding of purchasing and payment processes and procedures, preferably within the Client's company.
  • Strong customer services skills that support effective problem solving and issue identification & resolution.
  • Strong verbal and written communication skills.
  • Demonstrates good analytical and critical thinking skills with strong attention to detail.
  • Must have good working knowledge of Excel and be able to learn new software/technology quick.
  • Able to complete tasks with limited oversight and manage competing priorities effectively.

This 6+ month position starts ASAP.

Please E-MAIL your resume (attachment to email) with rate and availability to Supriya: supriya@AlphaConsulting.Com

ALPHA'S REQUIREMENT #22-02300
MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEE

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Supriya Kamble

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