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Administrative Assistant - Floater

Lake County, IL 60002

Posted: 02/07/2024 Job Number: 26276967 Pay Rate: 28.0-32.0 USD/Hour

Job Description


Floater role.
The pay for this position ranges from $28 to $32 per hour.
Required Skills:
  • Some college preferred.
  • Experience working in pharmaceutical company or CRO strongly preferred.
  • 5+ years previous admin experience supporting executives.
  • Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
  • "Make it happen spirit & attitude as well as persistence.
  • Learns fast, grasps the "essence "and can change course quickly where needed.
  • Fully understand assigned tasks and any associated expectations.
  • Ask for clarification as needed.
  • Understand the deadlines and deliverables.
  • Communicate any obstacles that prevent completion of any deadline.
  • Provide status updates prior to any deadline.
  • Be a good listener.
  • Demonstrate strong Problem-Solving Skills.
  • Be Accountable and Responsible for actions/mistakes.
  • Challenges the team to always do better.
  • Prioritizes own work, balancing multiple requests for assistance.
  • Establishes good working relationships with client areas;builds rapport and trust with others.

Project Description:
  • Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating, or modifying business documents, preparing presentations from source materials, handling WebEx, Teams Meetings and Telepresence setups, acting as a liaison for remote access issues.
  • Provides general administrative support.
  • May provide back-up support to higher-level management as needed.
  • Effectively monitors manager and team calendars, proactively solves conflicts.
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
  • Interacts with high-level executives and handles confidential or business-sensitive information.
  • May include some support for tracking budget expenditures.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  • Orders business cards and stationery.
  • Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
  • Coordinates new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.
  • Operates with general instruction and some supervision.
  • Safeguard's confidential information.

This 6+ month position starts ASAP.

Please E-MAIL your resume (attachment to email) with rate and availability to Jacqueline: jacqueline@alphaconsulting.Com


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Jacqueline Sanchez

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