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Executive Assistant

Warren, NJ 07059

Posted: 10/12/2023 Job Number: 25407118 Pay Rate: 36.5-40.85 USD/Hour

Job Description

This is an Onsite Role!

Pay ranges between $36.50 - $40.85 an hour!

Required Skills:
  • A Bachelor of Art or equivalent business/administrative school graduate or relevant job experience.
  • Strong computer experience with deep Microsoft Office (MS Word, Project, Excel, Outlook, etc.) experience and other technologies such as Access Database, Adobe.
  • Confidentiality and the ability to handle confidential materials is critical to the position.
  • Competent with Microsoft products.
  • Capable of managing travel arrangements, and financial systems that support expense reports.
  • Must have excellent interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required.
  • Must be able to work with limited day-to-day supervision.
  • Excellent written and oral communication skills.

  • This job description is intended to describe the general nature and level of work being performed by the person assigned to this position.
  • The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job.
  • This job description does not state or imply that the above are the only duties and responsibilities assigned to this position.
  • There are other duties and responsibilities that are considered incidental or secondary to the overall purpose of this job.
  • Employees holding this position will be required to perform any other job-related duties as requested by management.

Project Description:
  • This position is responsible for the general secretarial, clerical and administrative support duties within Warren Manufacturing facility.
  • Provide exceptional administrative support for Executive Director, Site Head of Warren Manufacturing and his direct reports.
  • Maintains Executives' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel proactively.
  • Handles highly confidential information, agendas, communications, announcements etc.
  • Prepares, submits, processes and tracks expense reports.
  • Maintains staff lists, org charts and other departmental documents.
  • Coordinate Global/Departmental meetings which include operating within defined budget and ensure coordination of all internal and external vendors.
  • Executing technical transactions with accuracy within Oracle or other systems as necessary.
  • Organize administrative systems to support department members including filing/records retention and other functions as required.
  • Schedule conference room usage.
  • Prepare presentation materials in MS Power Point, Excel, or Word as needed.
  • Responsible for establishing strong network across the Client's company including within GPDO.
  • Develops and maintains excellent relationships with Admin support across the Client's company.
  • Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Investigate and learn various new technologies to enable communication across the business and propose new ways of leveraging technology to enable the business.
  • Other duties related to the above within the Client's company, as assigned.

This 6+ month position starts ASAP.

Please E-MAIL your resume (attachment to email) with rate and availability to Maureen: maureen@alphaconsulting.Com



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Maureen O

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