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Facilities Planner / Document Specialist In Pharmaceutical

SUMMIT, NJ 07901

Posted: 04/26/2023 Job Number: 23731447

Job Description

100 % Onsite Position with some flexibility to work Remote.

Project Description:
  • The GMP Facilities Planner/ Document Specialist supports the successful operation of the GMP facility, and business functions at multi use sites through interaction with internal customers and external service providers.
  • The incumbent will also coordinate work with outside vendors performing maintenance or calibration activities.
  • The incumbent will work heavily in the CMMS, Blue Mountain RAM, and Celdox, will be responsible for entering data, pulling schedules and reports.
  • The incumbent in this role will have specific job tasks and processes to follow to perform their job.
  • This individual works independently to complete assignments and oversees the successful completion of tasks.
  • Using solid analytical skills, the incumbent can recognize problems of moderate scope and complexity, and independently, develop potential solutions and courses of action.
  • Document Writing (Primary):
    • Work with Facility Management team to improve documents and route them in the CelDox system.
    • Assist with the Periodic review of SOP's pertaining to the GMP Facilities and ECQ departments.
  • Scheduling Responsibilities (Secondary):
    • Work with Facility Management team to assign internally shared HVAC, Calibration and Electrical trades according to demand and priority.
    • Confirm that incoming vendors are appropriately trained for work that is being performed.
    • Future state Work with Facility Management team to assign parts and tools required for maintenance activities and re-stock accordingly.
  • Departmental Metrics / KPI's:
    • May be asked to pull data and reports from Blue Mountain RAM system to assist in the development of staff metrics.
    • Maintain and update metrics monthly.
    • Provide reports to support validation requirements, deviations .
  • Preventative Maintenance Work Plans:
    • Coordinates PM work orders with Facility Management the affected departments or outside vendors if necessary .
    • Upload of supporting maintenance or calibration documentation to CMMS
      Promotes and maintains compliance with corporate, safety, security, and regulatory policies .
    • Maintains all assigned Corporate, Facilities, GMP and EHS training as required .

Required Skills:
  • AA / AS degree or acceptable trade certification from technical .
  • Minimum 3-5 years of facilities maintenance/ operations experience at and industrial or commercial site or related experience and/or equivalent combination of education and experience .
  • GMP facility experience preferred but not required .
  • Strong knowledge of facility management systems such as CMMS (Computerized Maintenance Management Systems).
  • Strong Knowledge of Document Management .
  • General understanding building systems including life safety, lighting, electrical, HVAC and plumbing .
  • Maintains a high level of multi-tasking ability in conjunction with proven organizational skills.
  • Ability to organize assigned tasks in a high paced GMP environment and concurrently monitor tasks / assignments with others that may impact timely completion.
  • Ability to effectively manage multiple tasks and activities simultaneously.
  • Familiarity with FDA / cGXP environments and associated compliance regulations .
  • Adept in Microsoft Office Suite Word, PowerPoint, Excel and Outlook, and the ability to learn new software, such as enterprise business, building management, security, and maintenance management systems.
  • Proficient at writing well-formulated emails and notifications.
  • Ability to effectively communicate with employees, contractors, and vendors.
  • Ability to follow oral and written instructions, read, interpret, and update engineering manuals/drawings relevant to the trade or the assigned task .
  • Self-starter who is able to work both independently without direct supervision or in a team environment .
  • Technical Knowledge, Problem Solving / Troubleshooting, Team Player, Multi-tasking, Customer Focus, Document Writing.

This 6+ month position starts ASAP.

Please E-MAIL your resume (attachment to email) with rate and availability to Krysty: krysty@alphaconsulting.Com


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Krysty Graham

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